How to Build Yourself a Personal KPI Dashboard and Measure Your Progress

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Everybody loves setting targets.

Head over to Pinterest and also you’ll discover hundreds of imaginative and prescient boards with unfulfilled desires. When it’s January 1st, you’ll be able to anticipate your Newsfeed to be flooded with folks declaring that “this 12 months is totally different.

Everyone knows that setting targets is the enjoyable and simple half, however finishing them is a distinct animal. What’s the lacking piece to the puzzle?

In my expertise, essentially the most neglected side is measuring your progress.

I’ve a speculation that one of many mind’s job is power allocation. It’s all the time attempting to determine what actions to provide extra power to, and the place to take power from.

So in the event you’re giving your mind “proof” that you simply’re making progress in direction of a purpose, then it’s going to create a motivation loop. The human thoughts loves suggestions.

There have been a number of instances in my life the place I attempted to placed on muscle. I all the time made positive to trace my weight, and to take progress photographs on a weekly foundation. Each time I noticed proof that I used to be making progress, my mind would give me a dopamine enhance that mentioned, “It’s Working. Hold Fucking Going.

Let’s zoom out and have a look at how organizations function.

Each main firm measures its progress utilizing Key Efficiency Indicators (KPIs).

  • In case your purpose is to enhance your buyer satisfaction, then it’s best to maintain monitor of your refund charges, common e-mail response time, and the online promoter rating.
  • In case your purpose is to enhance your advertising and marketing, then you definately may wish to maintain monitor of the scale of your e-mail listing and your social media channels.

Key Efficiency Indicators are a GPS for your small business.

There’s another excuse why measurement is so vital.

Nobody likes ache. Nobody likes to really feel “uncomfortable.” It’s simple to your mind to comes up with tales, narratives, and re-frames about your progress.

Numbers maintain you sincere – you both achieved it otherwise you didn’t.

Just a few years in the past, I had an perception that we’re all of the CEO of our personal private lives. Why not carry over some confirmed enterprise practices to assist maintain monitor of my very own life?

That’s after I had the thought to start out a Key Efficiency Indicator Dashboard for my very own private life.

It’s a easy Spreadsheet that I take advantage of a number of instances a day. It jogs my memory of what my yearly and month-to-month targets are. It jogs my memory of what habits I’m attempting to realize every day.

I’m going to share with you what I believe is value monitoring, and I’ll share with you what I’m personally utilizing as of August 2019.

What Metrics Ought to You Be Maintaining Observe Of?

We’ve totally different targets so we’re going to be monitoring totally different metrics.

Determine what your targets are, after which reverse engineer what try to be monitoring.

  • If I have been attempting to develop into a comic I’d maintain monitor of how a lot time I spent writing jokes and the way usually I’m performing rise up comedy.
  • Let’s say that shedding weight is vital to you. You’ll be able to monitor habits like how a lot water you’re ingesting, what number of instances you’re going to the gymnasium, and even add in what number of steps you’re taking per day through your FitBit.
  • Are you attempting to do away with debt? You would monitor what you’re spending every day. 

My most important focus is my profession – I wish to degree up. 

To be able to do this, I wish to my positive that my mind and my well being are as optimized as potential. I wish to be a transparent and calm thinker, and have loads of power.

Right here’s what I’m monitoring now.


  • Pomodoros. It’s how a lot deep work I’m getting in every day. 

Well being

  • Stretching
  • Going to the Gymnasium
  • 64ozof Water
  • Sleep Size – Tracked by utilizing an Oura Ring
  • Sleep Rating – Tracked by utilizing an Oura Ring


  • Listening to Podcasts
  • Meditation
  • iPhone ScreenTime 

Habits can change on a month to month foundation.

For the previous a number of years I saved a studying behavior of at the least thirty minutes a day.

I’ve realized that it’s not the simplest behavior for me to study anymore. After studying a number of hundred enterprise books, they’re all beginning to sound the identical. I noticed that podcasts are extra related to me now, so I changed studying with listening to podcasts.

In a couple of months perhaps I’ll swap over to a distinct type of studying. 

Your dashboard will evolve with you similar to the way you’re evolving as an individual. 

Creating Your Private KPI Dashboard

Right here’s a have a look at my private KPI dashboard with some faux numbers that can assist you visualize issues.

The very first thing you’ll discover is that I’m preserving monitor of a ton of various metrics and information.

I don’t suggest doing this for most individuals.

Should you’ve by no means labored out earlier than, then you definately’re not going to attempt lifting the identical weights as knowledgeable bodybuilder, proper?

Begin small and monitor round three metrics

The issue with beginning too massive is it turns into a giant psychological drain to maintain monitor of. Then you definitely surrender after per week.

Do not forget that consistency beats depth.

You is perhaps questioning why am I utilizing a Google Spreadsheet when there are such a lot of cool iPhone apps and software program.

It’s as a result of I prefer to maintain issues easy and versatile.  

Hyperlink to the Spreadsheet

(It’s finest in the event you make your individual copy of it)

Utilizing the Spreadsheet Constantly

One of many hardest issues can be to maintain in keeping with measuring your information.

The primary subject is remembering to maintain monitor of the info.

I’ve two spreadsheets.

First, I print out a bodily copy. I maintain a bodily copy subsequent to my nightstand, and I fill it in earlier than I am going to mattress. I discover myself extra constant filling it in bodily, and it does really feel extra rewarding.

Second, each Sunday I take the info and fill it into the spreadsheet on-line. I do that in order that I can see what the scores are on a weekly foundation, and I can do some shade coding to assist me visualize.

The following subject is to maintain measuring once you’re not making as a lot progress as you’d like.

This was an enormous subject for me a number of years in the past. I’m a perfectionist by nature. It SUCKS to have an ideal streak of per week, and then you definately “fall off the wagon.” You’re not going to the gymnasium as a lot and seeing that sheet is a painful reminder of it.

Have you ever ever felt that manner earlier than?

Do not forget that the Dashboard isn’t right here to evaluate – it’s right here that can assist you enhance. Embrace actuality and understand that it isn’t a giant deal.

You may discover that I began the sheet with July 29th, relatively than August 1st.

It’s as a result of I like monitoring and measuring information on a Monday to Sunday schedule.

Methods to Analyze the Knowledge From Your Spreadsheet

Monitoring the info is half the battle – it is advisable to analyze the info to make significant adjustments.

I prefer to have what I name a weekly commonplace. Consider it like a online game rating that I’m attempting to beat on a weekly foundation. I spotlight my weekly averages with inexperienced or pink to point how I did. 

If I didn’t hit a sure purpose for the week, I take a while to replicate on what occurred.

Some observations and enhancements I’ve made: 

Every little thing’s linked to one another

If I’m utilizing my iPhone so much, then that impacts my sleep. If I’m not sleeping properly, then that impacts the variety of pomodoros I can accomplish.

If I’m not hitting my pomodoros then that lowers my happiness rating.

Typically I wish to keep up late and watch TV on weekdays. If that occurs, I remind myself what the “price” is. 

It’s tough for me to hit my targets if I’m touring

It’s a part of the rationale why I don’t journey as a lot as I used to. It’s simple to suppose, “oh, it’s only a 5-day journey.”

The jet lag, sleep debt, and never exercising as a lot signifies that I’m paying for it even after the journey is over.

I had a tough time hitting my water targets.

So, I sat again and tried to diagnose the root trigger. I observed an issue was that I’d should maintain going up and down the steps to refill it. It’s a ache within the ass.

How might I decrease the friction? I switched to an enormous 64ozwater jug that I fill within the morning. Drawback solved!

Do you see the purpose? The information tells me the reality about my conduct, and it permits me time to replicate and make significant adjustments.

Are You Accountable to Your self?

I haven’t had a boss in over twelve years. 

My mother and father and my girlfriend don’t put an excessive amount of strain on me today.

By all means, I can “chill” for the remainder of my life. Nobody’s placing strain on me to work exhausting.

However man, deep down I nonetheless have this hearth inside me that desires to see what my potential is. Nobody’s going to push me to get there however myself.

That’s why this private dashboard is so vital to me – it retains me accountable to myself.

Featured Picture by Kentoh

Please fee this text – it helps me know what to write down!

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